2.0 Why we collect your personal information
3.0 Lawful basis of processing information
4.0 What information we collect and where from
4.1 Special category data
4.2 Third party collection of personal data
5.0 How long we keep information for
6.0 Security of personal information
7.0 Children's information
8.0 Your individual rights
10.0 Failure to provide personal information
12.0 Automated decision making
13.0 Transfers to third parties
14.0 Transfers outside of the EEA
15.0 Right to complaint
16.0 Additional information
17.0 Policy review and amendments
We, Get Set 4 Education, take the protection of your personal data very seriously and strictly adhere to the rules laid out by data protection laws and the General Data Protection Regulation (GDPR-EU and GDPR-UK).
This privacy notice gives you information on how we collect and process your personal data through your use of this site and any data you may provide if you contact us regarding our products and services.
If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact us using the contact information in section 15 of this privacy notice.
We collect your personal data for one of the following purposes:
To manage communications between you and us
Where we need to perform the contract we have entered into with you
To provide you with information you have requested or which we may feel may be of interest to you
To ensure the safe operation of our website and to monitor the performance of our website
For marketing and advertising purposes
We only collect and use personal information about you when the law allows us to. Most commonly, we use it where:
The data subject (you) has given consent to the processing activity taking place.
If the processing is necessary for the performance of a contract.
If the processing is necessary for compliance with a legal obligation to which the controller is subject.
If the processing in necessary for the purpose of the legitimate interest pursed by us or our partners.
Where legitimate interest is identified as a lawful basis, we will undertake a legitimate interest assessment which is a three-part test covering:
The purpose test – to identify the legitimate interest
Necessity test – to consider if the processing is necessary for the purpose identified
Balancing test – considering the individual’s interests, rights or freedoms and whether these override the legitimate interests identified.
We collect personal information from you, for example, if you register to our services, The categories of personal information that we may collect, store and use about you include:
Account holder name
We pride ourselves on ensuring that your personal data is only retained for the period that we need it for, or in accordance with laws, regulations and professional obligations that we are subject to. All personal information collect has a defined retention period, which is in-line with our retention policy. If you would like to find out how long your information is being retained, please see "addition information'', section 16 of this policy.
We take the responsibility for protecting your privacy very seriously and we will ensure your data is secured in accordance with our obligations under the Data Protection laws. We have in place technical and organisational measures to ensure personal information is secured and to prevent your personal data from being accessed in an unauthorised way, altered or disclosed. We have in place a robust access control policy which limits access to your personal data to those employees, contractors and other third parties who only have a business need to know.
The processing of your personal data will only take place subject to our instruction.
We have policies and procedures to handle any potential data security breaches and data subjects, third parties and any applicable regulators will be notified where we are legally required to do so.
We have ensured that all employees have had information security and data protection training. If you would like more details of the security we have in place, please see "addition information'', section 17 of this policy.
You may choose to upload children data onto our platform, Get Set 4 Education will only view/access this information based on your request. If you would like more information on this, please contact us using the details in section 15.
In this Section, we have summarised the rights that you have under General Data Protection Regulation. Some of the rights are complex, and not all the details have been included in our summaries. Accordingly, you should read the relevant laws and guidance from the regulatory authorities for a full explanation of these rights.
Your principal rights under General Data Protection Regulation are:
Right to Object
Right of Access
Right to be informed
Right to Rectification
Right to Erasure
Right to Restrict Processing
Right to Data Portability
You can exercise this right if
Right to Object
Processing relies on legitimate interest
Processing is for scientific or historical research
Processing includes automated decision making and profiling
Processing is for direct marketing purposes
Right of Access
You or any third party acting on your behalf with your authority may request a copy of the personal data we hold about you without charge.
We will ask to verify your identity or request evidence from the third party that they are acting on your behalf before releasing any personal data we hold about you.
The right to be informed
We are required, to provide clear and transparent information to you about how we process your personal data. This privacy notice addresses this right.
The right of rectification
If you believe the personal data we hold about you is incorrect or incomplete you have the right to correct this and you may exercise this right along with the right to restrict processing until these corrections are made.
The right to erasure
If there is no legal basis or legitimate reason for processing your personal data, you may request that we erase it.
The right to restrict processing
You may ask us to restrict the processing of your personal data. This means we will still hold it but not process it. This is a conditional right which may only be exercised when:
Processing is unlawful
We no longer need the personal data, but it is required for a legal process
You have exercised your right to object to processing and require processing to be halted while a decision on the request to object is made.
If you are exercising your right to rectification
The right to data portability
You can request that your personal data is transferred to another controller or processor in a machine-readable format if:
Processing is based on consent
Processing is by automated means (i.e. not paper based)
Processing is necessary for the fulfilment of a contractual obligation
If you have any question about these rights, please see "addition information'', section 17 of this policy.
Where you have given consent for processing, or explicit consent in relation to the processing of special category data, you have the right to withdraw this consent at any time, but this will not affect the lawfulness of processing based on consent before its withdrawal.
Where we need to collect personal data by law or in order to process your instructions or perform a contract we have with you and you fail to provide that data when requested, we may not be able to carry out your instructions or perform the contract we have or are trying to enter into with you. In this case, we may have to cancel our engagement or contract you have with us, but we will notify you if this is the case at the time.
Your personal data is not used in any automated decision making (a decision made solely by automated means without any human involvement) or profiling (automated processing of personal data to evaluate certain conditions about an individual).
Where we make an automated decision which has a legal or substantially similar effect, you have the right to speak to us and we may then review the decision, provide a more detailed explanation and assess if the automated decision was made correctly.
Get Set 4 Education may disclose your personal data, listed in section 4 to some third parties to help us deliver our services/products. All third parties are contractually bound to protect the personal data we provide to them. We may use several or all of the following categories of recipients:
Business partners, suppliers, contractors for the performance of any contract we enter into with them or you.
Third parties that support us to provide products and services e.g. IT support, cloud-based software services, providers of telecommunications equipment)
Marketing services providers
Payment service providers
Recruitment service providers
Professional advisors e.g. lawyers, auditors
Web analytics and search engine provider to ensure the continued improvement and optimisation of our website.
In this section, we provide information about the circumstances in which your personal data may be transferred and stored in countries outside the European Economic Area (EEA).
We may share personal information to third parties outside of the European Economic Area (EEA). Any personal information transferred will only be processed on our instruction and we ensure that information security at the highest standard would be used to protect any personal information as required by the Data Protection laws.
Where personal data is transferred outside of the EEA to a country without an adequacy decision, we will ensure appropriate safeguards are in place prior to the transfer. These could include:
Standard Contractual Clauses
For more information about transfers and safeguarding measures, please contact us using the information in section 17.
We take any complaints about our collection and use of personal information very seriously.
If you think that our collection or use of personal information is unfair, misleading, or inappropriate, or have any other concern about our data processing, please raise this with us in the first instance.
To make a complaint, please contact us via email on firstname.lastname@example.org
Alternatively, you can contact us:
Conifer House, Yewlands,
United Kingdom, EN11 8B
+44 (0) 2034881798
Alternatively, you can make a complaint to the Information Commissioner’s Office:
By Post: Information Commissioners Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
By Website: Click Here
By Phone: 0303 123 1113 (Local rate) or 01625 545 745 (National rate)
We keep this Policy under regular review. This Policy was last updated on 14/02/022
We reserve the right to update this privacy notice at any time, and we will provide you with a new privacy notice when we make any substantial updates. We may also notify you in other ways from time to time about the processing of your personal information.